QuickBooks® Request to Pay

• ~ Automate Account Receivable Collection
• ~ Automate Account Payable Payments
• ~ One-time and Recurring Debits / Credits

Secure QB Plugin payment processing through QuickBooks ® specializes in the origination of moving money electronically.

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Request for Payments

Integrating "Request to Pay" (RTP) into QuickBooks Online (QBO) can streamline the payment collection process for businesses by leveraging digital invoicing, mobile texting, and other communication channels. Below are detailed steps and considerations for integrating RTP with QBO for various use cases like B2B, C2B, and online billing:

1. Understanding QuickBooks Online (QBO) Capabilities

• Invoicing: QBO allows users to create and send invoices to customers. These invoices can be customized and sent via email.
• Payment Integration: QBO supports multiple payment gateways like TodayPayments, QuickBooks Payments, PayPal, and others, allowing customers to pay directly from the invoice.
• Automations: QBO offers automation features like recurring invoices and reminders.

2. Integrating Request to Pay (RTP) in QuickBooks Online

A. Direct Integration using QBO Features

• Step 1: Set Up Payment Gateway: Ensure your QBO account is connected to a payment gateway that supports RTP features. QuickBooks Payments, PayPal, or third-party gateways like SecureQBPlugin,  Stripe can be integrated for online payments.
• Step 2: Create RTP Invoices:
  • While creating an invoice in QBO, use the messaging or memo field to include a note indicating that this is a “Request to Pay.”
  • Enable the payment options like “Pay Now” on the invoice, providing customers a direct link to pay.
• Step 3: Send Invoice via Email: QBO allows you to send invoices via email. Include a clear subject line and message body indicating the RTP nature of the invoice.

B. Using Third-Party Integration Tools

• Step 1: Use an Integration Platform: Platforms like Zapier or Integromat (Make) can be used to automate the creation and sending of RTP requests from QBO to other channels.
• Step 2: Configure Workflows: Create workflows where a new invoice in QBO triggers an RTP request sent via SMS or email using platforms like Twilio or SendGrid.
• Step 3: Automate Follow-Ups: Set up automated follow-up messages for unpaid RTPs, improving the chances of prompt payment.

C. Mobile Texting Integration (C2B)

• Step 1: Connect QBO with an SMS Gateway: Use tools like Twilio or ClickSend to send SMS messages.
• Step 2: Automate SMS RTPs:
  • When an invoice is created in QBO, trigger an SMS with a link to the invoice using the SMS gateway integration.
  • Include a link to the digital invoice or payment portal in the SMS.
• Step 3: Payment Confirmation: Send a confirmation SMS once the payment is received and recorded in QBO.

D. B2B Integration

• Step 1: Digital Invoicing: Create invoices in QBO for B2B clients with the RTP option enabled.
• Step 2: Email and Portal Payments: Send invoices via email, with options for the recipient to pay via bank transfer, credit card, or other methods directly through a secure portal.
• Step 3: Integration with ERP Systems: For larger businesses, integrate QBO with their ERP systems using APIs or connectors like SecureQBPlugin and Zapier, allowing for seamless invoice and payment data exchange.

3. Online Billing Using Digital Invoicing

• Step 1: Utilize QBO Online Invoicing: Send digital invoices directly through QBO’s platform, ensuring each invoice has a “Pay Now” option.
• Step 2: Integration with E-commerce Platforms: If applicable, integrate QBO with e-commerce platforms like Shopify or WooCommerce to automatically generate RTP invoices for online orders.
• Step 3: Use QBO's Payment Links: Use QBO’s functionality to generate and share payment links for customers who prefer not to receive invoices.

4. Automation and Reconciliation

• Automate Reminders: Set up automated payment reminders within QBO for unpaid invoices.
• Reconciliation: Use QBO’s bank feed and reconciliation tools to match RTP payments with bank transactions, ensuring accurate accounting records.

5. Security and Compliance

• Ensure that all RTP-related communications, whether through email, SMS, or web portals, are secure and compliant with data protection regulations (like GDPR, CCPA, etc.).
• Implement two-factor authentication (2FA) and encryption where possible to protect payment information.

6. User Experience and Customization

• Customize your QBO invoice templates to include branding and clear payment instructions.
• Provide customers with multiple payment options (credit card, bank transfer, etc.) for convenience.

Integrating RTP into QBO can significantly enhance payment efficiency, reduce collection times, and improve cash flow. By leveraging QBO’s features and integrating with third-party tools, businesses can provide a seamless and effective RTP experience for their customers.

Call us, the .csv and or .xml Request for Payment (RfP) file you need while on your 1st phone call! We guarantee our reports work to your Bank and Credit Union. We were years ahead of competitors recognizing the benefits of RequestForPayment.com. We are not a Bank. Our function as a role as an "Accounting System" in Open Banking with Real-Time Payments to work with Billers to create the Request for Payment to upload the Biller's Bank online platform. U.S. Companies need help to learn the RfP message delivering their bank. Today Payments' ISO 20022 Payment Initiation (PAIN .013) show how to implement Create Real-Time Payments Request for Payment File up front delivering message from the Creditor (Payee) to it's bank. Most banks (FIs) will deliver the message Import and Batch files for their company depositors for both FedNow and Real-Time Payments (RtP). Once uploaded correctly, the Creditor's (Payee's) bank continuing through a "Payment Hub", will be the RtP Hub will be The Clearing House, with messaging to the Debtor's (Payer's) bank.

Our in-house QuickBooks payments experts are standing ready to help you make an informed decision to move your company's payment processing forward.

 1) Free ISO 20022 Request for Payment File Formats, for FedNow and Real-Time Payments (The Clearing House) .pdf for you manually create "Mandatory" (Mandatory data for completed file) fields, start at page 4, with "yellow" highlighting. $0.0 + No Support

2) We create .csv or .xml formatting using your Bank or Credit Union. Using your invoice information database to create an existing Accounts Receivable file, we CLEAN, FORMAT to FEDNOW or Real-Time Payments into CSV or XML. Create Multiple Templates. You can upload or "key data" into our software for File Creation of "Mandatory" general file. Use either the Routing Number and Account Number for your Customers or use "Alias" name via Mobile Cell Phone and / or Email address.

Fees = $57 monthly, including Activation, Support Fees and Batch Fee, Monthly Fee, User Fee. We add your URI for each separate Payer transaction for additional Payment Methods on "Hosted Payment Page" (Request for file with an HTML link per transaction to "Hosted Payment Page" with ancillary payment methods of FedNow, RTP, ACH, Cards and many more!) + $.03 per Transaction + 1% percentage on gross dollar file,

3) Add integrating QuickBooks Online "QBO" using FedNow Real-time Payment using our Request To Pay system.

Fees Above 2) plus $29 monthly additional QuickBooks Online "QBO" formatting, and "Hosted Payment Page" and WYSIWYG

4) Above 3) plus Create "Total" (over 600 Mandatory, Conditional & Optional fields of all ISO 20022 Pain .013) Price on quote.